Destination Sourcing + Site Selection
Our clients save tens of thousands of dollars and at least 60 hours of research and negotiation time.
Our 30 Day Site Selection Roadmap
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Week 1
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Week2
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Week 3
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Week 4
Your Vision, Goals and Budget.
Kick Off Call: In-depth discovery call so our team can have a clear picture of your unique Vision, Goals and Budget. We will cover your teams distribution and what the perfect venue looks and feels like.
Flight Analysis: We run a flight analysis comparing cost, flight times and average connections to dozens of destination airports.
Top 5 Destinations: After looking at the flight analysis we request your team to choose your top 4 destinations to focus on.
Scour the Globe for the Perfect Fit
Venue Sourcing: Our team aggressively collects availability and proposals from our database of over 6k vetted company retreat venues.
Building on Budget: With your vision, goals and budget top-of-mind, we lay-out initial negotiations with each venue that has availability.
Initial Negotiations: We deliver a handful of venues to you with availability in an initial proposal to get your feedback to make sure we are on the same page.
We Don't Use Aggregators. Human Powered Site Selection!
Venue Proposal: 7-12 contract-ready proposals delivered in a beautiful presentation over a 60 minute video meeting. We answer any and all questions so that your team has every detail to be able to make a decision.
Top 3 Venues: After your team has time to review internally, we request a Top 3 list from the Venue Proposal.
Contract Negotiations: This is where our team uses over 50 years of collective experience to negotiate the absolute best rates, discounts, inclusions and upgrades that you will find.
Blue Ocean
Final Contrat Negotiations: We use this decision to further negotiate on your behalf with the venue of choice.
Detailed Budget Analysis + Retreat Workbook: The final deliverable is a customized Retreat Workbook unique to your event, venue, budget and goals. Finally, we walk through everything with you and host an introductory call with your team and the venue.
Venue Decision: Horray! Your team has decided on The Perfect Venue for your next event.
Over 5k Venues Secured Annually for Company Events
Over $3m/year in Negotiated Savings for our Clients
20 years of site selection + the most powerful AI tool for corporate events.
Biotech Startups Saves $33k in Caribbean
See how The Offsite Co. negotiated with local tourism boards to produce huge discounts and savings.
Ultimate Guide to Event Venue Sourcing and Selection
How to plan and budget for a corporate event
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